Below are the regulations that govern approved EVS/ESC Voluntary mobility projects, projects that will be submitted by the selected Applicant Organisation stated in the Call for Partners. This is the agreement for the implementation of these projects by the coordinating organisation and the partner organisations. This agreement constitutes the responsibilities of all the partner organisations involved in the project and their respective selected participants. During the selection of projects that you wish to partner with us, you accept this EVS/Voluntary terms along with the General Partner Agreement. As per signing your mandate you agree to the terms of this agreement and the General Partner Agreement.

Projects are approved for co-funding by the National Agency in the respected country that the project will be/has been submitted. This is an agreement between the partner organisation (sending organisation) and the Applicant Organisation therefore Coordinator (not necessarily the hosting organisation) for the approved project.

The Project Dates (project cycle) and the Activity Dates are sent to you as soon as the Grant Agreement is signed by the National Agency and the Coordinating Organisation.

The Coordinating/Hosting Organisation has the below Obligations/Responsibilities and Rights: 

• Is responsible for the application at their National Agency and the final report, and is supported by the partner organisations.

• Gives any necessary information about the project (organisation, living and working conditions, tasks) to the sending organisation and to the participant.

• Provides the participant with a monthly allowance for FOOD & HYGIENE. Cleaning Equipment (brooms, mops, sponges etc) will be provided by the organisation. Cleaning Products (dish washing liquid, toilet paper and other personal hygiene products etc.), are the participant's responsibility managing the allowance accordingly. The participant must provide suitable invoices and complete an Excel form detailing all expenses at the end of each month following the internal accounting rules of the organisation.

• Guarantees that the participant is registered in a language course using the OLS system platform if applicable by the application/grant or provides equivalent language learning opportunities to the participant.

• Ensures that the participant participated in the on-arrival (and mid-term) meeting(s) through the National Agency.

• Provides the participant with the "Pocket Money" according to the Erasmus+/ESC Guide.

• Finds suitable accommodation for the participant to live in for the entire duration of the participants mobility.

• Guarantees that a mentor will be assigned to the participant who will be selected by the participant or assigned to the participant by the organisation.

• Provides and presents to the participant the opportunity to obtain YouthPass at the end of the mobility.

• To get help from the Sending Organisation for the application, final report and follow up and/or advice about any issue or additional information regarding their participant.

The Sending/Partner Organisation ("Partner Organisation") has the below Obligations/Responsibilities and Rights:

• Is responsible for supporting the Organisation at the application phase and for the final report, as well as in providing all documentation, receipts and invoices related to the EVS/ESC mobility project.

• Takes responsibility in choosing and selecting the participant and in preparing the participant for the EVS/ESC mobility project and preparing the participant for staying in the concerned country and that the selected participant has sucessfully registered HERE for the project.

• Suggests options for travel arrangements for the participant following the Erasmus+/ESC Guide.

• Registers the participant in the Erasmus+/ESC insurance program (currently insurance company is CIGNA. To enrol a participant please use the registration form here).

• While being in the hosting country, the Partner Organisation will be in contact with the participant. In case of conflicts and other issues it supports the participant by providing suggestions and advices.

• Remains in contact with the participant throughout the EVS/ESC project and provides support when needed.

• After the return of the participant, the partner organisation will help the participant reintegrate into local society, to plan the future life and to support the participant. Will support follow-up activities.

• Will undertake at least one dissemination activity in their country after the project to promote the outcomes of the project in their country.

• Is responsible for supporting the Hosting Organisation in the implementation of the EVS/ESC project and ensuring that all goals and objectives are met. 

• Has the right to get information about modifications of the EVS/ESC project.

• Ensures that the participant participates actively in the preparation processes.

• Ensures that the Organisation gives any information about the application phase and the final report.

• Has the right to receive the below explained amounts as sending costs according to the duration of the mobility from the project costs for the preparation, implementation, support and dissemination of each activity for each   participant, for the entire duration of the service, this will be paid after receipt of the final payment from the National Agency after the submission of the final report but not later than 60 days from the date which the final report has been accepted by the National Agency. An invoices with detailed information of the tasks undertaken must be submitted to the coordinating organisation in due time. This is broken into several parts and consists of:

50% of the total approved sending costs:

- For the selection process of the participant. (The hosting organisation has the final desicion)

- For the pre-departure training of the participant.

- For the preparation of the participant (insurance, and other practical arrangements).

- For the (continuous) support and communication of and for the volunteer during the EVS/ESC mobility.

The other 50% of the approved sending costs will be given:

- After the completion of the project after completing at least one dissemination activity.

- After providing the participant with a final training to assist with the reintegration of the participant into the local society of the sending country.

- After providing all required documents and submitted all travel documents, surveys and other documents for supporting the final report and finalise the project.

Sending Costs according to duration of the mobility:

Duration of the EVS/ESC Mobility	Sending Costs
Short Term (up to 59 days)	€ 80
6 months	€ 150
9 months	€ 240
12 months	€ 360

These are considered as sending costs and can be adjusted by the Organisation accordingly if the above tasks are not completed or there is a dispute on proved damages of the participants fault or excessive bills.

• To receive the travel costs based on the actual costs if the Sending Organisation purchased it for the participant, once the invoices, boarding passes and all relevant documents are received by the Organisation. If tickets are purchased by the participant or the Organisation, then the party paying for the travel tickets will receive the amount in the same way mentioned above according to the distance band and Erasmus+/ESC Guide.  Errors in the distance calculation on the application may result in travel reimbursement costs being adjusted to be the same as the granted amount.

I the Applicant hereby affirm that I have been advised and thoroughly informed of the inherent risks of Hiking and Camping.

Further, I understand that hiking and camping involves inherent risks and undertake to participate in this events and activities at my own risk, taking into consideration all the risks and dangers.  I still choose to proceed with such activities in spite of the absence of any EMS facilities near the activity sites.

I understand and agree that neither One Terrene International, or and of their subsidiaries, respective board members, employees, staff, volunteers, coaches, trainers, members, officers, agents or assigns (hereinafter referred to as “Released Parties”, may be held liable or responsible in any way for any injury, death, or other damages to me of my family, heirs, or assigns that may occur as a result of my participation in any club activity, or as a result of the negligence of any party, including the Released Parties, whether passive or active.

In consideration of being allowed to become a member of One Terrene International I hereby personally assume all risks in connections with any Hiking or camping activity from and harm or damage that may befall on me, including all risks connected therewith, whether foreseen or unforeseen.

I further save and hold harmless said One Terrene International and Released Parties from any claim or lawsuit by me, my family, estate, heirs, or assigns, arising out of my enrolment and participation in the Club events including both claims arising during said event or after said event.

I further understand that Hiking and Camping are physically strenuous activities and that I will be exerting myself during these activities, and that if I am injured as a result of a heart attack, panic, hyperventilation, etc, that I expressly assume the risk of said injuries and that I will not hold the above listed individuals or companies or organisations responsible for the same.

I further state that I am of lawful age and legally competent to sign this liability release, or that I have acquired the written consent of my parent or guardian.

I understand that the terms herein are contractual and are not a mere recital, and that I have signed this document of my own free act.

IT IS THE INTENTION OF BY THIS INSTRUMENT TO EXEMPT AND RELEASE ONE TERRENE INTERNATIONAL, AND ALL RELATED ENTITIES AS DEFINED ABOVE, FROM ALL LIABILITY OR RESPONSIBILITY WHATSOEVER FOR PERSONAL INJURY, PROPERTY DAMAGE OR WRONGFUL DEATH HOWEVER CAUSED, INCLUDING, BUT NOT LIMITED TO, THE NEGLIGENCE OF THE RELEASED PARTIES, WHETHER PASSIVE OR ACTIVE.

I HAVE FULLY INFORMED MYSELF OF THE CONTENTS OF THIS LIABILITY RELEASE AND EXPRESS ASSUMPTION OF RISK BY READING IT BEFORE I SIGNED IT ON BEHALF OF MYSELF AND MY HEIRS.

Below are the regulations that govern approved projects, projects that will be submitted by the selected Coordinating Organisation stated in the Call for Partners. This is the agreement for the implementation of these projects by the coordinating organization and the partner organizations. This agreement constitutes the responsibilities of all the partner organizations involved in the project and their respective selected participants. During the selection of projects that you wish to partner with us, you accept this partner agreement. As per signing your mandate you agree to the terms of this agreement.

Projects are approved for co-funding by the National Agency in the respected country that the project will be/has been submitted. This is an agreement between the Partner Organization (Sending Organization, PO or SO) and the Coordinating Organisation, therefore, Coordinator (not necessarily the hosting organization) for the approved project.

The Project Dates (project cycle) and the Activity Dates are sent to you as soon as the Grant Agreement is signed by the National Agency and the Coordinating Organisation.

1. Participants are required to arrive at the venue of the project no later than 20:00 on the Arrival Day of the Activity Dates and depart no sooner than 08:00  on the Departure Day of the Activity Dates. If participants are unable to travel on these dates or be at the venue on time, this needs to be communicated to the host organization and approved. Participants arriving before the project start date or leaving after the project start date need to arrange and pay for their accommodation, the host organization can assist in finding accommodation if needed. Participants are allowed a maximum of 2 days extra either before the project or after the project or 1 day before and 1 day after the Activity Dates. Additional extra days from the above official reasoning needs to be provided and approved.

2. If you have participant(s) under the age of 18 or the legal age of the hosting country, then we will need a letter of consent from the guardian(s)/parent(s) of the participant and a competent leader who will be responsible for the minor(s). It is also important to maintain the gender balance of your participants. Participants with fewer opportunities should have priority in your selection procedures.

3. All selected participants and leaders should register on the Organisation Participant Application Form (OPAF) at least 60 days before the Activity Start Date. Upon arrival, participants may be asked to sign the Participant Pledge which is required. Terms on the Participant Pledge are also agreed upon during the registration phase.  All details on this form must be completed and it is the responsibility of the sending organization to ensure that the information submitted is correct and accurate to the best of their knowledge. The sending organization is also liable in selecting participants that are not participating in any other Erasmus+/ESC/or other EU Funding Programme approved project at the same time, and in no circumstance should the participant be under dual funding from EU funds or programs. The information in the OPAF form is vital for the success of the project. The information is used to arrange the rooms and accommodation for the participants and also to know what food allergies or other special needs or assistance they might have so that suitable preparations are made on the menu and practical arrangements for the project and arranged accordingly. Not having all the information in time can cause delays and in some cases, changes can’t be made to the menu or the rooms when information is not given on time. Additionally, the information given on the OPAF is used to prepare YouthPass Certificates for the participants and the EU Mobility Tool.

4. The sending organization or participants will buy flight tickets. Only online flight booking and purchase is allowed. Travel Agencies are not accepted. All travel costs/options need to be accepted by the Coordinating organization before any purchase is made, 3 offer options via screenshot or another medium from any travel website can be sent to the Coordinating organization in advance using our HELP DESK platform and they will be approved or declined within 48 hours, all attempts will be made to answer these emails as soon as possible. Tickets purchased without prior consent could result in no reimbursement for travel costs as for value for money is required. As for some sending organizations, flight tickets can be bought by the Coordinating organization upon request to help participants (especially participants with fewer opportunities) to participate in co-funded projects.  All travel tickets must be purchased at least 1 month before the project activity start date. 

During the audit of the project, the Accounts Department has the right to reject or reduce flight ticket invoice reimbursable amounts if they deem that the purchased tickets are not value for money or are unreasonable or unjustified. All boarding passes of each flight and invoices must be kept and submitted after the project in the original format and must also be sent (and scanned if necessary) to the Accounting Department via the same Help Desk Platform to the Coordinating organization within 30 days after the Activity End Date.

5. The partner organization takes full responsibility in the event of cancellation (of last minute) of any participant and will be fully responsible for the full price of the travel costs. The partner also needs to inform the host organization as soon as possible of any cancellations or changes. As name changes are generally not permitted by most airlines or are allowed at a fee, these costs are the responsibility of the partner organization and not the Coordinating organization. If cancellations are made by participants after the payment of the accommodation, these costs could also be deducted from the final reimbursement if a replacement is not found in time. 

6. Reimbursement of 50% will be made shortly after the Activity End Date, provided all boarding passes, tickets, invoices and documents required are submitted to the Accounting Department of the Coordinating organisation in original format as the documents were initially issued (hardcopy, or digital), by completing the Travel Cost Statement form (excel file) sent to all participants and/or leaders and sending organisations, a few days (not more than 5) after the Activity End Date and also after completing at least one dissemination activity by the participants and sending organisations in their country and posting information of this either in Social Networks and sending associated links and materials to the Coordinating organisation.

6.1. All reimbursement payments will be made to the sending partner as per the grant agreement by direct bank transfer.

6.2. All charges deducted by receiving banks from the reimbursement amount are the onus of the Partner Organization receiving the reimbursement.

6.3. The exchange rate calculated for all payments will be base on the date of the first pre-financing by the coordinating organization.

7. All other travel costs that are needed to get to the airports/stations of the sending country will be paid by the sending organization or the participants. Only public transport costs are accepted as travel costs unless previously agreed on between the partner organization and the Coordinating organization, where public transport is not available or not possible. All original receipts must be kept by the participants and originals must be submitted with the final statement in the original format as stated in the sections above.

8. Tickets and invoices cannot and should not be submitted during the project activity to anyone. Everything must be sent by post (or electronic format if they are issued originally electronically) to the Accounting Department of the Coordinating organization within 30 days after the Activity End Date the same as section 4. If they are not received within 30 days, costs will not be accepted for reimbursement unless prior agreed. Before these are mailed, a scanned copy must also be sent to the Accounts Department via the Help Desk to the Coordinating organization as mentioned above. All information must be clearly written on travel documents and must include price, currency, and date of travel and from and to destinations. If documents are in national languages, then they need to be explained in English and also clearly stated on the Travel Cost Statement (excel file).

9. As it is a requirement for all participants to have travel insurance under the Erasmus+/ESC/or other EU Funding Programme program, it is required that all participants have travel insurance. Please note that travel insurance is the responsibility of the participant and/or sending organization and this cost is the responsibility of the participant/sending organization. Travel insurance cannot be reimbursed and it is considered as the contribution from the participants/sending organization as the project is co-funded.

10. Public liability insurance is the responsibility of the Coordinating/host organization and all costs derived from that are the responsibility of the Coordinating/host organization.

11. All participants are required to have their European Health Cards (E111) with them before travel and to have these cards with them when coming to the mobility, if they do not have access to a European Health Card then they need to have adequate medical insurance for the duration of their travel and at least during the project activity dates. Health insurance is upon the participant's responsibility or the sending organization the same as section 9.

12. Participants are required to have 100% participation during the projects and failure to do so will result in no or partial reimbursement of travel costs. If a participant is not feeling well or needs to miss a session, for any reason, this needs to be communicated to the responsible officer of the project either by the participant or by the leader. Participants are required to sign a pledge, stating the rules and their obligations for the project as stated also in section 3. Failure to sign and return this pledge will result in the participant not being accepted to participate in the project and no reimbursement will be made. The pledge is viewed upon the registration phase where the participant is still a candidate. Participants with fewer opportunities are known and may be exempt in some cases of some of the sections in this agreement and again it must be agreed prior with the Coordinating Organization and Partner Organization and documented. 

13. Participants will receive a number of infopacks describing all details of the project, including but not limited to the description of the project, dates, venue, travel budget, reimbursement rules (from the Reimbursement Guides), weather, currency, travel options and methods towards the venue and other vital practical arrangments of the project. Participants, when assigned, are (or maybe) required to complete preparation tasks that are sent by the Coordinating/host organization in the preparation phase of the project and must bring these to the project with them if needed.

14. Participants are also required to complete surveys sent by the National Agency and/or European Commission and Mobility Tool+, this is part of the project and all participants must complete these surveys. These must be completed within 7 days of receipt. Failure to do so means the failure of participation which could result in no reimbursement or even blacklisting of the sending organization.

15. Participants and the sending organization are required to complete at least one dissemination activity in their home country after the completion of the Activity and before the Project End Date and all information and pictures of these events need to be sent to the Coordinating organization.

16. Participation Fee is not allowed to be paid by any participant toward any mobility project as all Erasmus+/ESC/or other EU Funding Programme as these programs dictate free, fair and equal participation of all. Partners charging a participation fee will be expelled immediately from the project and replaced by reporting them also to the corresponding National Agency. 

17. As the travel costs under the Erasmus+/ESC/or other EU Funding Programme program are calculated on a distance band and are fixed, the reimbursement will be calculated based on this for each participant.

17.1. Travel costs that exceed the limit will be the responsibility of the participants or the sending organizations to cover the excess costs. In some cases and depending on budget allocation, some costs may be additionally covered especially for participants with fewer opportunities. What does this mean: If the budget for travel costs per participants is €300 and the total costs for the travel is €400 per participant then the reimbursement will be €300 and the costs for each participant is €100 payable by the participant or the sending organization. If the budget for travel costs is €300 and the actual travel costs is €200 then the participant or sending organization will receive a reimbursement of €200 and therefore the final contribution of the participant or sending organization is zero.

17.2. In special cases where mobilities include participatns with fewer opportunities, the coordinating organisation may help financially in the purchase of travel arrangements. If travel arrangements are directly paid by the coordinating organisation then the sending organisation will not receive the reimbursement.

18. We are required by law and by the Erasmus+/ESC/or other EU Funding Programme Grant Agreement to keep these records for 7 years if the National Agency or European Commission wishes to audit the project. Therefore, all documents mentioned above are required to qualify for reimbursement.

19. The balance of the reimbursement will be paid to the partner organization once we receive the final payment from the National Agency after the final report is submitted and evaluated by the NA after the Project Cycle has ended. The reason for this is because we only receive 70% - 80% of the grant on approval of the project and signing of the Grant Agreement and only receive the final payment from the National Agency after we have submitted the final report (until 60 days after Project End Date). We always submit our final reports as soon as possible but when we are delayed by participants, with their travel documents, dissemination activities, etc., we delay in submitting the final reports.  With the Erasmus+/ESC/or other EU Funding Programme rules the final payment is determined by the quality of the project and the participation of the participants in all parts of the project as specified in the participant pledge, including the final dissemination of the project in each of the partner countries. Failing to complete the project properly may result in the final payment from the National Agency being reduced by up to 75%, therefore participants and partners are required to fulfill all the obligations in this agreement and the participant pledge. The National Agency has the right to reduce the travel budget and calculate the travel budget on the actual distance band from the sending location to the hosting location, this will be communicated to the affected sending organizations.

20. All sections of this agreement are negotiable but vital for the success of any project that is co-funded. In any case of amendments between parties should and will be documented and annexed in the project folder. If the mobility activity is an EVS/ESC Voluntary Mobility Project you agree also to the Internal Voluntary Agreement between organizations. After the date of signing the mandate, all of these terms are accepted.

21. Channels of communication are open between all parts of the partners within a project. Participants should communicate any problems freely to their sending organization and they should on their part communicate with the Coordinating/Host organization to resolve any problems arising before, during and after the project, always with respect and according to the Code of Conduct and respect.

22. Outstanding debts with the OTI Network

Please be aware that as part of the reimbursement process, checks will include verification that your organisation does not have any outstanding debts with the OTI Network. Should your organisation have any such debts, you are advised to resolve these as they may result in delays in the reimbursement for your organisation and/or future cooperation.

23. These terms are negotiable with any partner until the signature of the mandate. After the date of signing the mandate, these terms are accepted and when the project is approved a Partner Agreement Confirmation will be sent and along with the original mandate will be sent to the Coordinator.

ONE TERRENE INTERNATIONAL (OTI) considers data privacy a priority.

We are committed to protect the data you provide. The information we collect about you when you register, apply or become a member is used to process your information for evaluation and future communication. The data collected are processed for any event, project or other happenings from or by OTI, it's subsidiaries and/or network that are using the features of this site. Our site uses a 128 bit encrypted SSL certificate to increase the security of our visitor’s information, so you may use https://www.otinternational.org for safer data entry on any online form found on our site.

As per the new GDPR European Privacy Law   and its Reform we always follow all guidelines and rules for keeping, processing and managing all data received by you on this site.

 

Privacy Policy

We are very delighted that you have shown interest in our network of organisations. Data protection is of a particularly high priority for the management of One Terrene International, it's Network and Subsidiaries. The use of the Internet pages of One Terrene International is possible without any indication of personal data; however, if a data subject wants to use special network services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to One Terrene International, it's Network and Subsidiaries. By means of this data protection declaration, our organisations would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

As the controller, One Terrene International, it's Network and it's Subsidiaries has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

1. Definitions

The data protection declaration of One Terrene International, it's Network and Subsidiaries is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our participants, users, applicants and partners. To ensure this, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

• a)    Personal data

  Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

• b) Data subject

  Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

• c)    Processing

  Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

• d)    Restriction of processing

  Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

• e)    Profiling

  Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

• f)     Pseudonymisation

  Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

• g)    Controller or controller responsible for the processing

  Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

• h)    Processor

  Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

• i)      Recipient

  Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

• j)      Third party

  Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

• k)    Consent

  Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Name and Address of the controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

One Terrene International

11 Agrafon Str.

2027 Nicosia

Cyprus

Phone: +357 22510090

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Website: www.otinternational.org

3. Name and Address of the Data Protection Officer

The Data Protection Officer of the controller is:

Mr. Theo Mavrosavva

One Terrene International

11 Agrafon Str.

2027 Nicosia

Cyprus

Website: www.otinternational.org

Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.

4. Cookies

The Internet pages of One Terrene International use cookies. Cookies are text files that are stored in a computer system via an Internet browser.

Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the dats subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.

Through the use of cookies, One Terrene International can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized with the user in mind. Cookies allow us, as previously mentioned, to recognize our website users. The purpose of this recognition is to make it easier for users to utilize our website. The website user that uses cookies, e.g. does not have to enter access data each time the website is accessed, because this is taken over by the website, and the cookie is thus stored on the user's computer system. Another example is the cookie of a shopping cart in an online shop. The online store remembers the articles that a customer has placed in the virtual shopping cart via a cookie.

The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.

5. Collection of general data and information

The website of One Terrene International collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, the One Terrene International does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the One Terrene International analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our network, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

6. Subscription to our newsletters

On the website of the One Terrene International, users are given the opportunity to subscribe to our networks's newsletter. The input mask used for this purpose determines what personal data are transmitted, as well as when the newsletter is ordered from the controller.

The One Terrene International informs its customers and business partners regularly by means of a newsletter about the network's happenings, projects and events. The network's newsletter may only be received by the data subject if (1) the data subject has a valid e-mail address and (2) the data subject registers for the newsletter shipping. A confirmation e-mail will be sent to the e-mail address registered by a data subject for the first time for newsletter shipping, for legal reasons, in the double opt-in procedure. This confirmation e-mail is used to prove whether the owner of the e-mail address as the data subject is authorized to receive the newsletter.

During the registration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of the e-mail address of a data subject at a later date, and it therefore serves the aim of the legal protection of the controller.

The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e-mail, as long as this is necessary for the operation of the newsletter service or a registration in question, as this could be the case in the event of modifications to the newsletter offer, or in the event of a change in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data, which the data subject has given for shipping the newsletter, may be revoked at any time. For the purpose of revocation of consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time directly on the website of the controller, or to communicate this to the controller in a different way.

7. Newsletter-Tracking

The newsletter of the One Terrene International contains so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such e-mails, which are sent in HTML format to enable log file recording and analysis. This allows a statistical analysis of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, the One Terrene International may see if and when an e-mail was opened by a data subject, and which links in the e-mail were called up by data subjects.

Such personal data collected in the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the shipping of the newsletter, as well as to adapt the content of future newsletters even better to the interests of the data subject. These personal data will not be passed on to third parties. Data subjects are at any time entitled to revoke the respective separate declaration of consent issued by means of the double-opt-in procedure. After a revocation, these personal data will be deleted by the controller. The One Terrene International automatically regards a withdrawal from the receipt of the newsletter as a revocation.

8. Contact possibility via the website

The website of the One Terrene International contains information that enables a quick electronic contact to our network, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.

9. Routine erasure and blocking of personal data

The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

10. Rights of the data subject

• a) Right of confirmation

  Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.

• b) Right of access

  Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:

  • the purposes of the processing;
  • the categories of personal data concerned;
  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
  • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
  • the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
  • the existence of the right to lodge a complaint with a supervisory authority;
  • where the personal data are not collected from the data subject, any available information as to their source;
  • the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

  Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.

  If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.

• c) Right to rectification

  Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

  If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.

• d) Right to erasure (Right to be forgotten)

  Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:

  • The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
  • The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
  • The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
  • The personal data have been unlawfully processed.
  • The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
  • The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

  If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the One Terrene International, he or she may, at any time, contact any employee of the controller. An employee of One Terrene International shall promptly ensure that the erasure request is complied with immediately.

  Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employees of the One Terrene International will arrange the necessary measures in individual cases.

• e) Right of restriction of processing

  Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:

  • The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
  • The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
  • The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
  • The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

  If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the One Terrene International, he or she may at any time contact any employee of the controller. The employee of the One Terrene International will arrange the restriction of the processing.

• f) Right to data portability

  Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

  Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.

  In order to assert the right to data portability, the data subject may at any time contact any employee of the One Terrene International.

• g) Right to object

  Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.

  The One Terrene International shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

  If the One Terrene International processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the One Terrene International to the processing for direct marketing purposes, the One Terrene International will no longer process the personal data for these purposes.

  In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the One Terrene International for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

  In order to exercise the right to object, the data subject may contact any employee of the One Terrene International. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.

• h) Automated individual decision-making, including profiling

  Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent.

  If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, the One Terrene International shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.

  If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of the One Terrene International.

• i) Right to withdraw data protection consent

  Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.

  If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the One Terrene International.

11. Data protection for applications and the application procedures

The data controller shall collect and process the personal data of applicants for the purpose of the processing of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail or by means of a web form on the website to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be automatically erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure. Other legitimate interest in this relation is, e.g. a burden of proof in a procedure under the General Equal Treatment Act (AGG).

12. Data protection provisions about the application and use of Facebook

On this website, the controller has integrated components of the network Facebook. Facebook is a social network.

A social network is a place for social meetings on the Internet, an online community, which usually allows users to communicate with each other and interact in a virtual space. A social network may serve as a platform for the exchange of opinions and experiences, or enable the Internet community to provide personal or business-related information. Facebook allows social network users to include the creation of private profiles, upload photos, and network through friend requests.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the controller is the Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

With each call-up to one of the individual pages of this Internet website, which is operated by the controller and into which a Facebook component (Facebook plug-ins) was integrated, the web browser on the information technology system of the data subject is automatically prompted to download display of the corresponding Facebook component from Facebook through the Facebook component. An overview of all the Facebook Plug-ins may be accessed under https://developers.facebook.com/docs/plugins/. During the course of this technical procedure, Facebook is made aware of what specific sub-site of our website was visited by the data subject.

If the data subject is logged in at the same time on Facebook, Facebook detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-site of our Internet page was visited by the data subject. This information is collected through the Facebook component and associated with the respective Facebook account of the data subject. If the data subject clicks on one of the Facebook buttons integrated into our website, e.g. the "Like" button, or if the data subject submits a comment, then Facebook matches this information with the personal Facebook user account of the data subject and stores the personal data.

Facebook always receives, through the Facebook component, information about a visit to our website by the data subject, whenever the data subject is logged in at the same time on Facebook during the time of the call-up to our website. This occurs regardless of whether the data subject clicks on the Facebook component or not. If such a transmission of information to Facebook is not desirable for the data subject, then he or she may prevent this by logging off from their Facebook account before a call-up to our website is made.

The data protection guideline published by Facebook, which is available at https://facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. In addition, it is explained there what setting options Facebook offers to protect the privacy of the data subject. In addition, different configuration options are made available to allow the elimination of data transmission to Facebook. These applications may be used by the data subject to eliminate a data transmission to Facebook.

13. Data protection provisions about the application and use of Google Analytics (with anonymization function)

On this website, the controller has integrated the component of Google Analytics (with the anonymizer function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising.

The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States.

For the web analytics through Google Analytics the controller uses the application "_gat. _anonymizeIp". By means of this application the IP address of the Internet connection of the data subject is abridged by Google and anonymised when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyze the traffic on our website. Google uses the collected data and information, inter alia, to evaluate the use of our website and to provide online reports, which show the activities on our websites, and to provide other services concerning the use of our Internet site for us.

Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyze the use of our website. With each call-up to one of the individual pages of this Internet site, which is operated by the controller and into which a Google Analytics component was integrated, the Internet browser on the information technology system of the data subject will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google. During the course of this technical procedure, the network Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.

The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits of our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.

The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.

In addition, the data subject has the possibility of objecting to a collection of data that are generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the chance to preclude any such. For this purpose, the data subject must download a browser add-on under the link https://tools.google.com/dlpage/gaoptout and install it. This browser add-on tells Google Analytics through a JavaScript, that any data and information about the visits of Internet pages may not be transmitted to Google Analytics. The installation of the browser add-ons is considered an objection by Google. If the information technology system of the data subject is later deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attributable to their sphere of competence, or is disabled, it is possible to execute the reinstallation or reactivation of the browser add-ons.

Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the following Link https://www.google.com/analytics/.

14. Data protection provisions about the application and use of Google+

On this website, the controller has integrated the Google+ button as a component. Google+ is a so-called social network. A social network is a social meeting place on the Internet, an online community, which usually allows users to communicate with each other and interact in a virtual space. A social network may serve as a platform for the exchange of opinions and experiences, or enable the Internet community to provide personal or business-related information. Google+ allows users of the social network to include the creation of private profiles, upload photos and network through friend requests.

The operating company of Google+ is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.

With each call-up to one of the individual pages of this website, which is operated by the controller and on which a Google+ button has been integrated, the Internet browser on the information technology system of the data subject automatically downloads a display of the corresponding Google+ button of Google through the respective Google+ button component. During the course of this technical procedure, Google is made aware of what specific sub-page of our website was visited by the data subject. More detailed information about Google+ is available under https://developers.google.com/+/.

If the data subject is logged in at the same time to Google+, Google recognizes with each call-up to our website by the data subject and for the entire duration of his or her stay on our Internet site, which specific sub-pages of our Internet page were visited by the data subject. This information is collected through the Google+ button and Google matches this with the respective Google+ account associated with the data subject.

If the data subject clicks on the Google+ button integrated on our website and thus gives a Google+ 1 recommendation, then Google assigns this information to the personal Google+ user account of the data subject and stores the personal data. Google stores the Google+ 1 recommendation of the data subject, making it publicly available in accordance with the terms and conditions accepted by the data subject in this regard. Subsequently, a Google+ 1 recommendation given by the data subject on this website together with other personal data, such as the Google+ account name used by the data subject and the stored photo, is stored and processed on other Google services, such as search-engine results of the Google search engine, the Google account of the data subject or in other places, e.g. on Internet pages, or in relation to advertisements. Google is also able to link the visit to this website with other personal data stored on Google. Google further records this personal information with the purpose of improving or optimizing the various Google services.

Through the Google+ button, Google receives information that the data subject visited our website, if the data subject at the time of the call-up to our website is logged in to Google+. This occurs regardless of whether the data subject clicks or doesn’t click on the Google+ button.

If the data subject does not wish to transmit personal data to Google, he or she may prevent such transmission by logging out of his Google+ account before calling up our website.

Further information and the data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/. More references from Google about the Google+ 1 button may be obtained under https://developers.google.com/+/web/buttons-policy.

15. Data protection provisions about the application and use of Instagram

On this website, the controller has integrated components of the service Instagram. Instagram is a service that may be qualified as an audiovisual platform, which allows users to share photos and videos, as well as disseminate such data in other social networks.

The operating company of the services offered by Instagram is Instagram LLC, 1 Hacker Way, Building 14 First Floor, Menlo Park, CA, UNITED STATES.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which an Instagram component (Insta button) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to the download of a display of the corresponding Instagram component of Instagram. During the course of this technical procedure, Instagram becomes aware of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in at the same time on Instagram, Instagram detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-page of our Internet page was visited by the data subject. This information is collected through the Instagram component and is associated with the respective Instagram account of the data subject. If the data subject clicks on one of the Instagram buttons integrated on our website, then Instagram matches this information with the personal Instagram user account of the data subject and stores the personal data.

Instagram receives information via the Instagram component that the data subject has visited our website provided that the data subject is logged in at Instagram at the time of the call to our website. This occurs regardless of whether the person clicks on the Instagram button or not. If such a transmission of information to Instagram is not desirable for the data subject, then he or she can prevent this by logging off from their Instagram account before a call-up to our website is made.

Further information and the applicable data protection provisions of Instagram may be retrieved under https://help.instagram.com/155833707900388 and https://www.instagram.com/about/legal/privacy/.

16. Data protection provisions about the application and use of YouTube

On this website, the controller has integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. YouTube allows you to publish all kinds of videos, so you can access both full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.

The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, UNITED STATES. The YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under https://www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.

YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.

YouTube's data protection provisions, available at https://www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.

17. Legal basis for the processing

Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).

18. The legitimate interests pursued by the controller or by a third party

Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.

19. Period for which the personal data will be stored

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

20. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; possible consequences of failure to provide such data

We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact any employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

21. Existence of automated decision-making

As a responsible company, we do not use automatic decision-making or profiling.

This Privacy Policy has been generated by the Privacy Policy Generator of the DGD - Your External DPO that was developed in cooperation with German Lawyers from WILDE BEUGER SOLMECKE, Cologne.

How Do We Use the Information We Collect?

When you become ONE TERRENE INTERNATIONAL applicant and/or member, we ask you to fill out a form that requests your name, address and e-mail address as well as some demographic information such as gender and date of birth and other personal details such as a copy of ID photo (only when applying for EU funded programmes and it is required by National Agencies that our network collaborates with). ONE TERRENE INTERNATIONAL will NOT share any of this data with any third parties without your consent or written announcement directly to you. All data will be stored on our protected and updated servers that have the latest firewalls and security updates and features. The data are also saved on offline data banks after a period of time as they are removed from the servers, thus enhancing the security of fraudulent access via online malware. The data will be kept up to 7 years for the purposes that some EU funding frameworks request to keep an archive for 5 years for each project you might be participating and other frameworks have diverse data-keeping duration limits.

When you upload documents on our helpdesk (www.otinternational.org/hd) for submission towards any department of our network, we comply to all privacy rules mentioned here and by following all guidelines specified in any grant agreement and project guide. Any document submitted on our platform that has personal data will not be shared with any third-party individual or organisation unless required by any Authority for checks or audits (including the National Agencies we collaborate with, Police Authorities, other Authorities) that might request from us additional information about you if you have participated in any EU funding programme organised by OTI and it's subsidiaries and network.

Without your consent, this information will NEVER be sold, given, rented or traded to others for purposes other than the processing for projects/event and registration and other lawful reasons mentioned above. We may transfer your application form along with all the details you entered on the application form to the respected organisation that will take the decision and evaluate if your application will be approved or not.

Our Use of Log Files

When you visit our site we automatically log your IP address, location, device type, your browser type and your access times. We utilize this information to conduct site performance evaluations, to see where visitors are coming from and to update our interfaces according to the most popular devices for better user experience. This data helps us to determine what content our visitors find most appealing on our site so that we can maximize your enjoyment of the site. Log files are not tied to personally identifiable information.

Site Security

ONE TERRENE INTERNATIONAL staff take your personal information very seriously. The site has a security SSL certificate. All pages are redirected to https from http to ensure that all pages the visitor visits are under security and following the SSL certificate.  Access to participant/member personal information is limited to key management personnel and our Accounts Department. 

Links To Other Sites

This Web site contains links to other Web sites. Please note that when you click on one of these links, you may be leaving the ONE TERRENE INTERNATIONAL site and entering another Web site. These sites may independently collect or request information about you and we encourage you to read the privacy statements of these linked sites as their privacy policy may differ from ours. We are not liable for any use of information that users may enter on other sites other than directly on the online forms provided by this site.

Communication

From time to time we may send out emails/newsletters for either surveys about new services/ call proposals and other materials. If you choose to subscribe and receive our Newsletters, they will contain informational materials from ONE TERRENE INTERNATIONAL it's subsidiaries and network. You may opt out as you wish.

Legal Disclaimer

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process.

Use of Cookies

Cookies are pieces of information that your browser stores on your computer's hard drive which identify you when you enter and revisit our site. The ability to select samples on our site is not cookie-driven. We may use session cookies to provide a seamless experience on the site and to combine with our log files so that we can understand our site traffic and analyze our demographic information in aggregate form. If you have set your browser to reject cookies, our site will not identify you when you enter and you will need to manually type in your personal information on any online form. Acceptance of cookies can be withdrawn at any moment when you are visiting the site.

Your Feedback is Always Welcome

We welcome your comments, suggestions and questions about our privacy policy.